30 June 1993 Minutes

Minutes of the WAdaS SIGAda Officer's Meeting, 30 June 1993

Dick Dye -- Previous SIGAda Secretary
Brad Balfour -- SIGAda Secretary

Previous Officers Present:: Ed Colbert, Dick Dye, Mark Gerhardt, Hal Hart
Previous Officers Missing:: Barry Lynch, Ben Brosgol, Charlene Hayden
Current Officers Present:: Brad Balfour, Ed Colbert, Mark Gerhardt, Hal Hart
Current Officers Missing:: Rudolph Landwehr, Jerry Mungle, Russ Plain
Diane Darrow and Pat McCarren, ACM Program Director, SIG Services were absent
Others Present:: Stephanie Aha, Greg Aharonian, Harry Joiner, Bill Loftus, Geoff Mendal, George Mitchel, Judah Mogilensky, Ron Price, Ed Seidewitz, John Solomond

Past Chair's Report

Mark Gerhardt opened the meeting by thanking the old officers, congratulating the new ones and turning the remainder of the meeting over to Hal Hart.

Chair's Report

Hal described his platform as "evolutionary not revolutionary." He described two areas that SIGAda would focus on in the next 2-4 years (see attached slide from Hal marked "Proposed SIGAda Initiatives" ):

Ada Advocacy - Commercial penetration
Ada in Academia

He will sustain TRI-Ada, Ada Letters, working groups that work, make smart use of money and talented people. Hal continued down the list of initiatives with group discussion on each point.

Votes will be straw polls, the officers will vote only if required.

Action Item to Brad Balfour: Draft job descriptions out of the bylaws. Hal wants performance-oriented goals.

AI:Brad Balfour to find the current bylaws and create job descriptions for all officers. Hal wants to increase membership. Hal wants to seek new blood.

Hal wants to create a rewards system:

For monumental contributions to Ada
For former SIGAda volunteers

We discussed the possibility of holding a joint Summer SIGAda meeting with WAdaS next June. All present were favorable.

Hal is neutral on invoking the ACM provision allowing officers to skip an election and continue in place for two more years.

In discussing item #7: "locals re-vitalization", the observation was made that the locals can support #1 "Ada Advocacy" and #2 "Academic visibility" and can possibly be the main source of initiative #3 "SIGAda membership recruiting and vendor advertising solicitation".

Hal then went over his initial list of action items (sorted by job title).

Chair

AI:WG/Comm. viability assessment & appointments

AI:Bylaws update

AI:SIGAda membership & vendor recruiting

AI:Set up Awards program

AI:(Monitor everything else)

Vice-Chair Meetings & Conferences

AI:D&O'K contract

AI:Bylaws update; understand WGs & committees

AI:Plan Summer'94 meeting (joint w/ WAdaS'94?)

AI:Prepare (as though) to be TA95 chair

Vice-Chair Liaison

AI:Locals viability assessment & report

AI:acm.org e-mail account info to all; (buy for locals?)

AI:SIGAda membership & vendor recruiting

AI:Awards program

International Representative

AI:Report & POCs on Ada outside US

Secretary

AI::Bylaws update

AI:Collect/prepare Job descriptions & success criteria

AI:Action Item tracking system

Treasurer

AI:Understand ACM budget process & SIGAda FY94's

AI:Prepare for FY95 budget go-around (this Fall)

Past Chair

AI:Lead Ada Advocacy initiative

AI:SIGAda-Ada9X liaison

Standards Committee Chair

AI:SIGAda-Ada9X standardization liaison

Education Committee Chair

AI:Lead Ada-in-Academia/Visibility initiative

Secondary Standards Committee Chair

AI:Bindings "clearinghouse" function

TRI-Ada '93 Chair

AI:Awards program

AI:EEC open-forum timeslot(s) at TA93

AI:Provide rooms for Advocacy & Academia initiatives planning/brainstorming sessions

TRI-Ada '93 Conference Chair's Report

Harry Joiner reported on the TRI-Ada '93 conference:

The program is moving well but slower than wanted
VP Al Gore has been invited but hasn't responded. (Since the meeting, he declined).
The Danieli & O'Keefe contract is not signed yet.
The TMRF is not approved yet:
Hal and Harry should document the problems with the TMRF to reclaim the ACM support dollars.
The TMRF is consuming too much of Harry's time.
Since the meeting, the TMRF was signed.
Dick Dye discussed the fact that the TRI-Ada '94 chair was also already behind the desirable schedule. Discussion ensued on who would be the TRI-Ada '95 chair and how they could be brought into the '93 and '94 process. Hal made it clear that Jerry Mungle is to act as if he were to be the '95 chair in order to ensure continuity and a defined process.

AI:Hal Hart is to work with Pat McCarren to ensure that ACM does not recompete the D&OK contract.

We discussed the working group budget requests received to date: (See the attached charts)

The Education WG budget was raised to $5K.
The ARTEWG budget was lowered to $10K.
The ASISWG budget was lowered to $5K.
$6K was allocated to the Ada Advocacy Initiative (but this does not fall under the $34K total WG budget ceiling)
Dick Dye moved and Mark Gerhardt seconded that we accept the budgets as amended.

The vote was unanimous in favor of the motion. Robert Dewar has accepted the position of Standards Committee chair.

Ed Colbert moved that we adjourn. Mark Gerhardt seconded. Unanimously approved.

Motions Summary

Budget to be approved as amended. (Passed unanimously)
To adjourn. (Passed unanimously)

Action Items Summary

Chair
 Open
  AI:WG/Comm. viability assessment & appointments
  AI:Bylaws update
  AI:SIGAda membership & vendor recruiting
  AI:Set up Awards program
  AI:(Monitor everything else)

Vice-Chair Meetings & Conferences
 Open
  AI:D&O'K contract
  AI:Bylaws update; understand WGs & committees
  AI:Plan Summer'94 meeting (joint w/ WAdaS'94?)
  AI:Prepare (as though) to be TA95 chair

Vice-Chair Liaison
 Open
  AI:Locals viability assessment & report
  AI:acm.org e-mail account info to all; (buy for locals?)
  AI:SIGAda membership & vendor recruiting
  AI:Awards program

International Representative
 Open
  AI:Report & POCs on Ada outside US

Secretary
 Open
  AI:Bylaws update
  AI:Collect/prepare Job descriptions & success criteria
  AI:Action Item tracking system

Treasurer
 Open
  AI:Understand ACM budget process & SIGAda FY94's
  AI:Prepare for FY95 budget go-around (this Fall)

Past Chair
 Open
  AI:Lead Ada Advocacy initiative
  AI:SIGAda-Ada9X liaison

Standards Committee Chair
 Open
  AI:SIGAda-Ada9X standardization liaison

Education Committee Chair
 Open
  AI:Lead Ada-in-Academia/Visibility initiative

Secondary Standards Committee Chair
 Open
  AI:Bindings "clearinghouse" function

TRI-Ada '93 Chair
 Open
  AI:Awards program
  AI:EEC open-forum timeslot(s) at TA93
  AI:Provide rooms for Advocacy & Academia initiatives
      planning/brainstorming sessions

Proposed SIGAda Initiatives

                              
1.  Ada ADVOCACY:  Create name recognition, benefits
    awareness, & the business case
      *   Mark Gerhardt, Al Kopp, Chris Anderson', Don
          Reifer, Chuck Engle(?)..., HH
      
2.   ACADEMIC "VISIBILITY"
      *   Mike Feldman, Rich Pattis, Chris Anderson',..., HH
      
3.   SIGAda MEMBERSHIP RECRUITING
     & VENDOR ADVERTISING SOLICITATION
      *   HH, Ed Colbert, ...
      
4.   SIGAda AWARDS
      *   HH, Ed Colbert, Dick Dye(?), Harry Joiner(?)...
      
5.   BYLAWS UPDATE
      *   Brad Balfour, all officers, ..., HH
      
6.   WG/COMM. VIABILITY ASSESSMENT, CORRECTION
      *   Jerry Mungle, ..., HH
      
7.   Locals Re-Vitalization
      *   Ed Colbert, ..., HH
      
8.   Ada BINDINGS
      *   Dave Emery,  Bill Loftus..., HH
            FY94 SIGAda WG/Comm. Budget Requests

FY94 SIGAda Total Budget Line Baseline for WGs/Comms: $34K

Requests received to date:  $31,830
       > $5,000     Education Committee (incl. Academic
                    initiative)
         $2,430     ReuseWG
           $400     OOWG
        $12,500     ARTEWG
         $4,000     CAUWG
         $7,500     ASISWG
     
Expected or hoped for:
           $TBD     Ada Advocacy Initiative
           $TBD     SDSAWG
           $TBD     NUMWG
           $TBD     AIWG
           $TBD     Standards Committee
           $TBD     Secondary Standards Comm.

Approved at 30 June 1993 Meeting:  $26,830
         $5,000     Education Committee (incl. Academic
                    initiative)
         $2,430     ReuseWG
           $400     OOWG
        $10,000     ARTEWG
              -     ($12.5K was requested)
         $4,000     CAUWG
         $5,000     ASISWG
              -     ($7.5K was requested)
     
     The 2 budget "cuts" were without prejudice, and  were
     done partially to provide more slack for the expected
     later requests.  Any WG or Committee may request
     additional budget  mid-FY if its approved budget is all
     spent and worthwhile spending opportunities can be
     proposed to the officers; approval will depend on
     current  FY budget situation (i.e., if overall FY net
     balance looks better than budgeted).
            ACM/SIGAda Co-Sponsor WAdas'94 Notes



IDEA:   ACM/SIGADA  &  DC SIGADA explore  co-sponsorship  of
conference/meeting again (prev: 6/91)

ALTERNATE PROPOSALS:
  
  (1)  Merge WAdaS'94 with TRI-Ada'94 in Baltimore (11/94)
  
  (2)  ACM/SIGAda  co-sponsor WAdaS'94 as  Summer'94  SIGAda
       meeting,   separate  from  TRI-Ada'94   (preserve   2
       "winners" in the Ada community)
       
       *  ACM/SIGAda  interest is to add  focus  for  active
          SIGAda Working Groups & Committees
          -facilitated  meeting rooms for WGs  to  meet  1-5
            days
          -more rooms for singular BOFs, open forums, etc.
          -occasional, selected WG/Comm. appearances on
            WAdaS program as panel or session
            (e.g., 2 or 3  1.5-hour sessions)
          -limited distribution of recent WG "products"
     
     *     This could become a recurring annual arrangement

CRITERIA FOR SUCCESS:
     
     (a)  Understand mutual $$ goals & constraints;
          establish co-sponsor $$ arrangements immediately
     
     (b)  Assure sufficient WG meeting rooms/facilities
     
     (c)  Integrated program:  plenaries, WGs, BOFs, etc.
          -   minimize  harmful conflicts (WG  mtg  overlaps
               OK)
     
     (d)  Integrated advertising
     
     (e)  Long-lead planning for ACM/SIGAda WG activities