Brad Balfour to add a Working Group viability review to Tri-Ada 95 Extended Executive Committee Meeting agenda.
Current Officers Present: Brad Balfour, Mark Gerhardt, Hal Hart, Rudolf Landwehr, Charlene Roberts Hayden
ACM HQ Staff Present: Paul Rivera
Other Members Present: Ed Colbert, Bob Mathis, Gil Myers, Hank Greene, Terry Doran, Phil Brashear, Harry Joiner, Mike Feldman
Ada Letters Status to be presented by Phil Brashear
Working Group's Budget Allocation was moved after FY 95 SIGAda Budget vs. Actuals Report
Changes were moved & approved
| Office | Name | |
|---|---|---|
| Chairperson | Hal Hart | halhart@sw-eng.falls-church.va.us |
| Vice Chairperson for Meetings and Conferences | Charlene Roberts Hayden | crhayden@sw-eng.falls-church.va.us |
| Vice Chairperson for Liaison | Lewis Gray | adapros@aol.com |
| International Representative | Rudolf Landwehr | landwehr@cci.de |
| Secretary | Brad Balfour | bbalfour@sw-eng.falls-church.va.us |
| Treasurer | Curtis Bradley | cbradley@abssw.com |
| Past Chairperson (non-elected office) |
Mark Gerhardt | gerhardt@sw-eng.falls-church.va.us |
Hal Hart commented that the number of votes were down more than the amount expected due to membership decline.
There were two Birds-of-a-Feather sessions that didn't end up happening. Charlene wants to reinstitute plenary sessions at the next summer meeting. Hal Hart proposed a Working Group viability review at Tri-Ada 95.
Brad Balfour
to add a Working Group viability review to Tri-Ada 95 Extended Executive
Committee Meeting agenda.
Brad Balfour suggested a quarterly or a bi-annual survey of recent Working Group products.
Charlene
Hayden to conduct a quarterly or a bi-annual survey of recent
Working Group products.
Charlene raised the question of whether or not next year's meeting would again be joint with WAdaS. The general feeling was one of agreement, but action was deferred pending a report on WAdaS 95 and action from DC SIGAda on next year's conference.
The NTU broadcast had lots of interest, but they won't know the registration numbers until right before.
The tutorials were only down a little. There were 120 people last year vs. 100 this year. The big draw tutorials had about the same size attendance. The non-traditional ones didn't draw. Both Ada 95 and CORBA were big. Noticeably missing was an Introduction to Ada 95 tutorial.
In order to research the attendance issue, they called both people who wrote D&OK for information and also past attendees. Those who were not coming weren't doing so based on reasons other than the program.
There were only a few (perhaps 10) people who registered as SIGAda Working Group attendance only. Most of the Working Group members are also registered for WAdaS. The Tutorials bring in the lion's share of the profits. They are a good service that may be a low risk money maker.
Charlene Hayden
to follow up with DC SIGAda on next year's conference and whether or not to
continue a joint effort.
The Program Committee reviewed papers at STC. Lots of shepherding is needed. There will be approximately 78 presentations: 55 papers and 22-25 tutorials. Object-oriented technology and Ada 95 dominate the conference. There will be 5 workshops during the conference (Tuesday through Thursday -- both half and full day). The committee tried no to make the confernece too military oriented, but did have things that DoD types can point to if they want to attend. The 25,000 pieces were mailed to SIGAda, IEEE, ASQC, some of ITAA. It was suggested to mail to a subset of SIGSoft, SIGPlan and ACM members in California.
There was a positive response from the vendors to the program commitee meeting. They voiced comments and gave inputs. Terry is looking for $25,000 in sponsorships. Vendors expressed interest in sponsoring a broadcast. If this happens, the content is likely to be a special speaker.
There are issues with Danielli and O'Keefe. Charlene and Terry met last month with them. There are questions on their level of responsiveness.
The advance program will be out in mid-August.
$1,000-$2,000 was donated to local SIGs in the form of CD-Roms.
Curtis
Bradley's first priority action item as Treasurer is to determine why SIGAda spent $17,000 on
CD-ROMs from Walnut Creek last year and ACM only booked $5,000 in revenue. Is
this correct? Did this happen?
The only planned conference that SIGAda is likely to attend is Object World San Francisco on 9/18/95. We have a free booth at Object World Boston in 3/96. The only cost will be shipping and labor.
ACM has been very helpful in negotiating booth space in return for trading free advertising space.
Ed Colbert will continue to coordinate the booth activity.
Approximately $1,500-2,000 is needed to go to a show in addition to any cost for booth space and travel costs.
| Actuals FY93 |
Actuals FY94 |
Actuals FY95 |
Budgeted FY96 | |
|---|---|---|---|---|
| Beginning Fund Balance | $ 195K | $ 340K | $ 340K | $ 270K |
| Tri-Ada (n-1) Surplus | $ 190K | $ 90K | $ 29K | $ 50K |
| Ending Fund Balance | $ 340K | $ 340K | $ 270K | $ 190K |
| Actual Delta | $ 145K | $ 0 | $ (70K) | |
| Budgeted Delta | $ (100K) | $ (7K) | $ 0 | $ (22K) |
A large debate ensued as to the quality of data that comprised the table. In the end, there were many doubts as the numbers and their original sources. Eventually, a consensus emerged that there was no need to resolve this in order to move on with a review of the FY 96 Budget process.
| Working Group | Requested Budget | 40% Allocation
through Tri-Ada 95 |
|---|---|---|
| ABWG | $ 0 | $ 0 |
| ARTEWG | $ 0 | $ 0 |
| AIWG | $ 1,000 | $ 400 |
| ASISWG | $ 950 | $ 380 |
| CAUWG (100% allocated to support one time meeting) | $ 1,300 | $ 1,300 |
| EDUWG | $ 0 | $ 0 |
| ENVWG | $ 0 | $ 0 |
| NUMWG | $ 1,750 | $ 700 |
| OOWG | $ 0 | $ 0 |
| PIWG | $ 0 | $ 0 |
| REUSEWG | $ 3,000 | $ 1,200 |
| SSWG | $ 0 | $ 0 |
| SDSAWG | $ 3,700 | $ 1,480 |
| STDWG | $ 0 | $ 0 |
| Total | $ 11,700.00 | $ 5,460.00 |
Clarifications were gathered from those Working Group chairs who were present as to whether they could function if only part of their budget request were granted at this time. With the exception of CAUWG, there were no problems with this proposal.
| Income | ||
|---|---|---|
| Member Dues | $ 76K | |
| Advertising | $ 3K | |
| Institutional Sponsors | $ 3K | |
| Tri-Ada 95 | $ 652K | |
| Interest | $ 7K | |
| Total | $ 741K | |
| Expenses | ||
| Publications (7 issues) | $ 48K | |
| Travel Miscellaneous Ada Europe Ada Awareness Initiative Local SIGAda Travel |
$ 5K $ 5K $ 8K $ 3K | |
| Phone/Computers | $ 2K | |
| Local Support | $ 1K | |
| Awards | $ 2K | |
| AAI (non-Travel) | $ 11K | |
| Working Groups | $ 13K | |
| Tri-Ada 95 | $ 605K | |
| ACM "Allocation" | $ 61K | |
| Total | $ 764K | |
| Balance | $ (23K) |
There was an enormous amount of debate on the allocations. Fueling the debate was:
Based on this debate, support arose for a combination of examining if expenses could be eliminated and the imposition of a line-by-line spending ceiling cap for the next 6 months.
Rudolf Landwheh to
contact the Ada Europe board and initiate discussions on the topic of revising
the mutual agreement to exchange representatives to annual meetings.
Paul Rivera to check on why ACM SIGAda seems to be earning only approximately
3% interest on our fund balance.
Based on the debate, the group formed a consensus that it would be prudent to limit all spending to be proportional with the elapsed calendar time. In this way, no subgroup could spend their entire budget at the beginning of the year and have no contingency plans in the event that the budget needed to be replanned based on information from Tri-Ada 95.
Ed Colbert moved
that the Executive Committee approve only 40% of the
FY 96 budget on all budget
lines with the exception of 100% of the CAUWG budget and 100% of the Ada Europe
travel budget (pending resolution of Rudolf Landwehr's
discussions). This approval enables spending through the next Extended Executive Committee meeting to be held at Tri-Ada 95.
The motion was passed unanimously (6-0).
Harry Joiner strongly suggested that SIGAda look into hiring an outside auditor to be brought in to look at the last two years budget and actual numbers.
Motion to Adjourn was made and passed at 5:40 p.m.
Charlene
Hayden to conduct a quarterly or a bi-annual survey of recent
Working Group products.
Charlene Hayden
to follow up with DC SIGAda on next year's conference and whether or not to
continue a joint effort.
Curtis
Bradley's first priority action item as Treasurer is to determine why SIGAda spent $17,000 on
CD-ROMs from Walnut Creek last year and ACM only booked $5,000 in revenue. Is
this correct? Did this happen?
Rudolf Landwehr to
contact the Ada Europe board and initiate discussions on the topic of revising
the mutual agreement to exchange representatives to annual meetings.
Paul Rivera to check on why ACM SIGAda seems to be earning only approximately
3% interest on our fund balance.